Office Duties-
• Answer phones, open museum if docent is late, coordinate with workers and volunteers on property, cover regular tours throughout the day for absent docents.
• Inventory and shop for office supplies
• Laundry all linens, clean office kitchen, organize supplies.
Program Duties-
• Hours will vary depending on event preparation/size.
• Organize, plan, and budget for event including special events, summer camp, and lectures.
• Contact vendors/entertainers/supply companies for event.
• Negotiate contracts, payments, prepare invoices and, making sure all vendors/entertainers are paid correctly and on time.
• Provide staffing for event with volunteers/staff members.
• Prepare detailed plan and schedule for event as it unfolds.
• Prepare cleanup procedures and staffing.
• Arrive early and stay late to supervise event as it progresses, making sure all components of event run successfully.
• Help clean-up after event.
• Do post event follow-up in terms of budget summary, contracts, review of services, thank you notices (if necessary), etc.
Education Duties –
• Hours will vary depending on needs that week.
• Schedule all group tours, prepare and organize tour book keeping accurate records on scheduled tours including charges, numbers, special requests.
• Maintain tour calendars and coordinate with RCVB scheduled tours.
• Act as tour guide for all group tours (schools, seniors, scouts, etc.), meeting each tour, checking payment, doing tour and follow up.
• Scheduling and making sure all special requests for tours are met.
Volunteer Coordinator Duties-
• Hours will vary depending on needs that week
• Solicit volunteers through community organizations/websites/etc.
• Meet potential volunteers, interview and discuss duties
• Supervise training tours
• Maintain calendar for volunteers
• Follow up on volunteer duties and needs
• Plan volunteer appreciation luncheon and/or trip
• Prepare awards and recognitions for volunteers
• Compose and mail monthly newsletter
• Answer phones, open museum if docent is late, coordinate with workers and volunteers on property, cover regular tours throughout the day for absent docents.
• Inventory and shop for office supplies
• Laundry all linens, clean office kitchen, organize supplies.
Program Duties-
• Hours will vary depending on event preparation/size.
• Organize, plan, and budget for event including special events, summer camp, and lectures.
• Contact vendors/entertainers/supply companies for event.
• Negotiate contracts, payments, prepare invoices and, making sure all vendors/entertainers are paid correctly and on time.
• Provide staffing for event with volunteers/staff members.
• Prepare detailed plan and schedule for event as it unfolds.
• Prepare cleanup procedures and staffing.
• Arrive early and stay late to supervise event as it progresses, making sure all components of event run successfully.
• Help clean-up after event.
• Do post event follow-up in terms of budget summary, contracts, review of services, thank you notices (if necessary), etc.
Education Duties –
• Hours will vary depending on needs that week.
• Schedule all group tours, prepare and organize tour book keeping accurate records on scheduled tours including charges, numbers, special requests.
• Maintain tour calendars and coordinate with RCVB scheduled tours.
• Act as tour guide for all group tours (schools, seniors, scouts, etc.), meeting each tour, checking payment, doing tour and follow up.
• Scheduling and making sure all special requests for tours are met.
Volunteer Coordinator Duties-
• Hours will vary depending on needs that week
• Solicit volunteers through community organizations/websites/etc.
• Meet potential volunteers, interview and discuss duties
• Supervise training tours
• Maintain calendar for volunteers
• Follow up on volunteer duties and needs
• Plan volunteer appreciation luncheon and/or trip
• Prepare awards and recognitions for volunteers
• Compose and mail monthly newsletter
