To perform technical accounting and clerical work.
FULL PURPOSE OF CLASSIFICATION
The purpose of this classification is to perform technical accounting and clerical work for assigned accounting functions. Work involves receiving, reviewing and or preparing accounting forms; performing data entry into automated financial information systems and processing accounting documents.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Receives, posts and processes financial documents for assigned accounting functions such as City-wide accounts payable functions or a specific Department’s accounts payable and receivable functions; reviews documents; verifies accuracy and calculations; completes with appropriate information such as vendor codes, account numbers, and transaction codes; makes copies of documents as needed; and prepares documents for processing.
Prepares financial documents and records for assigned accounting programs, ensures accuracy and completeness; and forwards for appropriate review, approval and/or processing.
Establishes and maintains accounting information in the automated financial information systems; posts information such as deposits, refunds, and payments; performs data entry for accounting transactions; verifies and updates batches; maintains automated files and databases; processes data to produce accounting documents; retrieves data for reports and/or records; and generates automated reports and records.
Receives and/or generates accounting reports; reviews transactions and statements; reviews and reconciles assigned accounting functions; verifies that account information/balances accurately reflect accounting transactions and data entries; identifies discrepancies; notifies Accounting of journal entries needed to correct discrepancies; assists with budget preparation; and monitors departmental expenditures.
Establishes and maintains department records and files; and researches information in files upon request.
Prints checks or other accounting documents; obtains necessary signatures or approvals; and distributes to appropriate parties/departments.
Runs end of month reports for assigned accounting functions; submits reports to appropriate department and/or management; and maintains copies for department files.
Assists other departments and/or staff with accounting questions; explains policies and procedures; and researches information upon request; and assists other accounting staff as needed.
Performs general clerical work in support of assigned duties, including answering telephones, assisting customers, copying and filing documents, and preparing records.
Operates computers and general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database or other system software.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by one year of accounting or bookkeeping experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
PERFORMANCE APTITUDES
Specific Knowledge, Skills, or Abilities: Requires knowledge of bookkeeping methods and terminology and routine accounting principles and practices; and data entry, recordkeeping and filing techniques.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
FULL PURPOSE OF CLASSIFICATION
The purpose of this classification is to perform technical accounting and clerical work for assigned accounting functions. Work involves receiving, reviewing and or preparing accounting forms; performing data entry into automated financial information systems and processing accounting documents.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Receives, posts and processes financial documents for assigned accounting functions such as City-wide accounts payable functions or a specific Department’s accounts payable and receivable functions; reviews documents; verifies accuracy and calculations; completes with appropriate information such as vendor codes, account numbers, and transaction codes; makes copies of documents as needed; and prepares documents for processing.
Prepares financial documents and records for assigned accounting programs, ensures accuracy and completeness; and forwards for appropriate review, approval and/or processing.
Establishes and maintains accounting information in the automated financial information systems; posts information such as deposits, refunds, and payments; performs data entry for accounting transactions; verifies and updates batches; maintains automated files and databases; processes data to produce accounting documents; retrieves data for reports and/or records; and generates automated reports and records.
Receives and/or generates accounting reports; reviews transactions and statements; reviews and reconciles assigned accounting functions; verifies that account information/balances accurately reflect accounting transactions and data entries; identifies discrepancies; notifies Accounting of journal entries needed to correct discrepancies; assists with budget preparation; and monitors departmental expenditures.
Establishes and maintains department records and files; and researches information in files upon request.
Prints checks or other accounting documents; obtains necessary signatures or approvals; and distributes to appropriate parties/departments.
Runs end of month reports for assigned accounting functions; submits reports to appropriate department and/or management; and maintains copies for department files.
Assists other departments and/or staff with accounting questions; explains policies and procedures; and researches information upon request; and assists other accounting staff as needed.
Performs general clerical work in support of assigned duties, including answering telephones, assisting customers, copying and filing documents, and preparing records.
Operates computers and general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database or other system software.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by one year of accounting or bookkeeping experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
PERFORMANCE APTITUDES
Specific Knowledge, Skills, or Abilities: Requires knowledge of bookkeeping methods and terminology and routine accounting principles and practices; and data entry, recordkeeping and filing techniques.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.