Part Time Fixed Asset Representative
FULL PURPOSE OF CLASSIFICATION
This position is responsible for tracking fixed assets and infrastructure belonging to the City including the disposal of surplus City equipment. Work involves tagging and tracking equipment, vehicles, and infrastructure, maintaining an inventory of shared equipment and supplies, and coordinating the City auction of surplus equipment. Work is performed under the general supervision of the Accounting Manager.
MAJOR DUTIES AND RESPONSIBILITIES
Assigns and affixes an identification number to all fixed asset items and infrastructure, and ensures they are tracked and monitored via computer software.
Conducts physical inventory of fixed asset and infrastructure on regular basis.
Processes tag and title paperwork for new vehicles.
Maintains records for all vehicles and equipment relating to purchase, maintenance and sale.
Maintains storage of shared items, dispenses them to City departments upon request, and tracks their location.
Maintains storage of surplus and excess items.
Distributes list of surplus and excess items on routine basis.
Coordinates disposition of surplus equipment through sale, demolition or donation.
Compiles information and prepares various reports and spreadsheets.
Ensures that procedures, practices and reports meet established standards.
Operates a computer and other standard office equipment.
DESIRABLE QUALIFICATIONS
High school diploma or GED with previous experience in fixed assets, materials management or inventory preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s license.
Certificates, Licenses and Registrations
Possession of a valid State of Georgia Driver’s License and a satisfactory Motor Vehicle Record (MVR).
Knowledge, Skills and Abilities
Good knowledge of recordkeeping and filing techniques.
Knowledge of the principles and practices of governmental purchasing and inventory control.
Knowledge of computers and related software applications.
Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
Knowledge of accounting procedures and practices for fixed asset inventories.
Knowledge of City, County and State laws and statutes concerning vehicle tags and titles.
Knowledge of Business English, spelling and arithmetic.
Knowledge of City organizational structure, processes, and inter-relationships.
Skill in using a computer and standard office equipment.
Ability to make arithmetic calculations quickly and accurately.
Ability to prepare and maintain accurate records and reports.
Ability to make decisions in accordance with standard operating procedures and supervisory directions.
Ability to work independently in the absence of specific instructions.
Ability to understand and carry out written and oral instructions.
Ability to communicate clearly and effectively, orally and in writing.
Ability to deal tactfully and courteously with customers, vendors and the public.
Ability to establish and maintain effective working relationships with City employees and the public.
PERFORMANCE APTITUDES
Specific Knowledge, Skills, or Abilities: Must be able to learn, comprehend, and apply all city or departmental policies, practices, and procedures necessary to function effectively in the position.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (50-100 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
FULL PURPOSE OF CLASSIFICATION
This position is responsible for tracking fixed assets and infrastructure belonging to the City including the disposal of surplus City equipment. Work involves tagging and tracking equipment, vehicles, and infrastructure, maintaining an inventory of shared equipment and supplies, and coordinating the City auction of surplus equipment. Work is performed under the general supervision of the Accounting Manager.
MAJOR DUTIES AND RESPONSIBILITIES
Assigns and affixes an identification number to all fixed asset items and infrastructure, and ensures they are tracked and monitored via computer software.
Conducts physical inventory of fixed asset and infrastructure on regular basis.
Processes tag and title paperwork for new vehicles.
Maintains records for all vehicles and equipment relating to purchase, maintenance and sale.
Maintains storage of shared items, dispenses them to City departments upon request, and tracks their location.
Maintains storage of surplus and excess items.
Distributes list of surplus and excess items on routine basis.
Coordinates disposition of surplus equipment through sale, demolition or donation.
Compiles information and prepares various reports and spreadsheets.
Ensures that procedures, practices and reports meet established standards.
Operates a computer and other standard office equipment.
DESIRABLE QUALIFICATIONS
High school diploma or GED with previous experience in fixed assets, materials management or inventory preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s license.
Certificates, Licenses and Registrations
Possession of a valid State of Georgia Driver’s License and a satisfactory Motor Vehicle Record (MVR).
Knowledge, Skills and Abilities
Good knowledge of recordkeeping and filing techniques.
Knowledge of the principles and practices of governmental purchasing and inventory control.
Knowledge of computers and related software applications.
Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
Knowledge of accounting procedures and practices for fixed asset inventories.
Knowledge of City, County and State laws and statutes concerning vehicle tags and titles.
Knowledge of Business English, spelling and arithmetic.
Knowledge of City organizational structure, processes, and inter-relationships.
Skill in using a computer and standard office equipment.
Ability to make arithmetic calculations quickly and accurately.
Ability to prepare and maintain accurate records and reports.
Ability to make decisions in accordance with standard operating procedures and supervisory directions.
Ability to work independently in the absence of specific instructions.
Ability to understand and carry out written and oral instructions.
Ability to communicate clearly and effectively, orally and in writing.
Ability to deal tactfully and courteously with customers, vendors and the public.
Ability to establish and maintain effective working relationships with City employees and the public.
PERFORMANCE APTITUDES
Specific Knowledge, Skills, or Abilities: Must be able to learn, comprehend, and apply all city or departmental policies, practices, and procedures necessary to function effectively in the position.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (50-100 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.