Manager of Cultural Service - R803
Recreation and Parks Department
PURPOSE OF CLASSIFICATION
The purpose of this classification is to plan, direct, and coordinate operations and activities of the Cultural Services Division of the Recreation and Parks Department and to facilitate cooperation between the City of Roswell and recognized art groups within the City of Roswell.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; conducts interviews and selects new workers; conducts or coordinates staff training activities.
Coordinates daily work activities: organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; conducts staff meetings; confers with assigned staff, assists with complex/problem situations, and provides technical expertise.
Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures: ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations.
Consults with management, commissioners, and other officials to review division operations/activities, review/resolve problems, receive advice/direction, and provide recommendations.
Plans, directs, and coordinates operations and activities of the Cultural Services Division, and works to achieve division goals: oversees activities to upgrade and enhance overall management, programming, and marketing of City-owned cultural and arts facilities including the Cultural Arts Center, the Visual Arts Center, Art Center West and the Art Center on Fouts Road; oversees activities to establish a quality municipal arts program through implementation of the Community Cultural Plan; oversees activities to generate resources and financial support for culture/arts through improved recognition of their social and economic impact.
Oversees the implementation of the elements of the approved City of Roswell Community Cultural Plan that are designated as the City’s responsibility and to coordinate with other organizations that are responsible for implementation of the other elements of the Community Cultural Plan as directed by Mayor and Council.
Develops and implements long and short term plans, goals, and objectives for the division: develops long-range strategic plans the City of Roswell cultural and arts programs and all City-owned art centers; prepares annual work plans; evaluates efficiency and effectiveness of division programs, operations, procedures, and resource management; implements improvements in programs and operational procedures as needed.
Develops and implements division budget: prepares annual budget and capital improvement plan submittals; monitors expenditures to ensure compliance with approved budget; approves purchase requisitions and invoices; prepares quarterly budget update reports; manages grant contracts.
Directs and coordinates all Cultural Division functions, including programming, presentation, festivals, facilities, and marketing; plans and executes annual concerts, festivals, exhibitions, programs, and other events; retains project consultants as required, including special event planners, arts consultants, curators, graphic designers, and sound technicians; conducts logistical and on-site management of events, including staging, rental equipment, signage, sound technicians; prepares budgets, timelines, marketing materials, and publicity for programs and projects, including posters, flyers, programs, advertisements, press releases, and media kits; solicits volunteer workers, advertisers, and sponsors for events.
Serves as staff representative on the Roswell Arts Commission: attends all Roswell Arts Commission meetings and subcommittee meetings.
Collaborates with local non-profit arts organizations to support fund raising activities as approved by Mayor and Council.
Works with local non-profit arts organizations to prevent duplication of efforts and to enhance communications throughout the Roswell arts community.
Performs various administrative tasks: prepares annual master calendar and annual report for division; compiles statistical data, analyzes data, and identifies trends; reviews and approves time sheets.
Prepares or completes various forms, reports, correspondence, performance appraisals, payroll documents, purchase requisitions, invoices, revenue reports, budget documents, graphs, charts, annual work plans, strategic plans, statistical reports, feasibility studies, committee reports, requests for proposals, contracts, speeches, newspaper articles, press releases, newsletters, or other documents.
Receives various forms, reports, correspondence, time sheets, payroll documents, job applications, budget reports, invoices, checks/payments, calendars, work plans, strategic plans, contract documents, proposals, technical study reports, newspaper copy, press releases, committee reports, maps, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a personal computer, general office equipment, audio/visual equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, desktop publishing, calendar, e-mail, Internet, or other computer programs.
Communicates with City officials, Board/committee members, employees, volunteers, other departments, patrons, government agencies, community organizations, the public, artists/performers, consultants, vendors, service providers, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Attends meetings, serves on committees, and makes presentations as needed.
Maintains a comprehensive, current knowledge of applicable laws/regulations: maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends conferences, workshops, and training sessions as appropriate.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, scheduling meetings, distributing marketing materials, typing documents, making copies, sending/receiving faxes, filing documentation, coordinating bulk mailing projects, or processing incoming/outgoing mail.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Cultural Arts, Public Administration, Local Arts Administration, or closely related field; supplemented by six (6) years previous experience and/or training that includes progressively responsible cultural affairs, local arts administration, non-profit management, arts presentation, marketing, public relations, facility management, budget administration, management, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s license with a satisfactory motor vehicle record (MVR).
PERFORMANCE APTITUDES
Specific Knowledge, Skills, or Abilities: Requires thorough knowledge of the principles, procedures, and practices of local arts administration, performing arts facilities management, and events planning; requires thorough knowledge of cultural and social history, especially of the historic district, City, the State, and the South; requires thorough knowledge of the local/state performing arts and visual arts community; thorough knowledge of management, budgeting, purchasing, and supervision principles, procedures, and practices; must be able to develop and implement multiple programs; must be able to effectively lead, motivate, and evaluate assigned staff.
Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit. Includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, depth, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Roswell is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.